Records Management
In-House Records & Information Management SolutionsTo avoid legal liability and ensure compliance with internal or external regulations, many organizations are adopting a formal records management strategy to manage the entire life cycle of the data and documents they collect. Records management controls the creation, maintenance and disposition of information designated as a record. MTM’s DoD 5015.2-certified OnBase RIM (Records & Information Management) solution is fully integrated with OnBase's IDM (integrated document management) functionality to create an enterprise-level solution for processing documents as well as documenting processes. RIM can accommodate records that come from virtually any source, including scanned documents, e-mails and/or attachments, COLD reports and even third-party applications. Using the intuitive OnBase interface, users across an organization can easily search for documents or records to which they have rights and quickly locate related items through tools such as cross referencing. By combining RIM with the OnBase PRM (physical records management) module, organizations can track and manage nearly all of their information assets in a consistent manner. Using OnBase PRM, items such as original documents or legal evidence can be located from within OnBase, providing users with a complete view of existing records and their locations. Offsite Records Storage & ConversionWith the abundance of internal controls, records management policies, and compliance 
laws such as HIPAA and Sarbanes-Oxley, many organizations are faced with an inordinate amount of paper. Offsite records storage and records management services provide customers with the freedom to utilize space efficiencies, gain profitability, and ensure secure, reliable access is available when necessary. MTM's archival and day-forward storage solutions, coupled with industry-leading inventory management and Scan-on-Demand retrieval services, become an extension of each customer's filing/storage rooms and provide a cost-effective partnership for operational growth and success. MTM provides a wide variety of offsite records storage solutions for paper records, microfilm, and digital data, including:
Records Management Solutions
   
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