COLD / ERM

COLD (Computer Output to Laser Disk), sometimes referred to as ERM (Enterprise Report Management), is the ideal solution for managing the storage of reports, statements, and invoices - virtually any document that originates as host-generated data. By storing information on inexpensive electronic media, COLD technology reduces and often eliminates the need to store reports on paper, microfilm or microfiche. Among the most cost-justifiable of all document technologies, COLD saves money by reducing printing and storage costs, and increases productivity by streamlining filing and retrieval.

MTM’s OnBase COLD solution eliminates the need to store and distribute computer-generated reports on paper, microfilm, or microfiche and automatically identifies, compresses, and indexes reports and statements that are output from computer systems as printed, COM, or text files. Advanced functionality such as the ability to convert EBCDIC to ASCII, schedule or poll for job processing, column indexing for large documents, and automatically log off after a scheduled process makes the system easy to administer. COLD invariably results in faster storage and retrieval of information and significant cost savings over paper and micrographic equipment and supplies.

OnBase Advanced COLD, a high-performance version of OnBase COLD, employs multi-threaded processing to accommodate large volumes of host-generated files. By taking full advantage of multiprocessor workstations and optimally balancing available system resources, this module processes typical reports at more than several GB per hour.

Application

All COLD processing and retrieval is accomplished through the OnBase Client. Users retrieve COLD documents through several powerful retrieval methods: Retrieval Dialog Box (Keyword Searching), Foldering, Custom Query, Text Search, Full-Text Search, Cross-Referencing and Workflow. When users retrieve COLD documents, they have the ability to make these documents available for online access, delivered via fax or e-mail, or enabled for use with front-office systems such as customer service and electronic statement presentment (ESP).

Combined with other OnBase modules like OnBase Document Imaging, OnBase CD-ROM Publishing, and the OnBase Web Server, it allows data processing departments and service bureaus to provide a full range of electronic data services to their customers and employees.

Key COLD Benefits

• Integrates seamlessly with other OnBase modules
• Incorporates powerful cross-referencing to other COLD, image or application documents
• Includes full-text search capability across multiple document types
• View on screen as plain text, green bar, or with image overlays
• Enables customization to your business environment through point-and-click configuration, without programming
• Offers column indexing to increase search and retrieval performance when searching for strings such as account numbers, invoice numbers and names within large documents (10,000+ pages)
• Provides the capability to poll or schedule COLD jobs
• Supports several types of string identification streamline processing, including common ID, content keywords, content tags, tagged keywords and continuation strings
• Supports multiple types of computer output via configurable input filters
• Imports AFP/Metacode converted into ASCII or PCL (requires a third party utility)

COLD/ERM Solutions

• COLD/ERM OnBase Brochure (pdf)